STUDIO POLICIES 2023-2024
Please Read the Studio Policies carefully. Once you sign your agreement, you are bound by the rules and regulations of PPAC stated below.
Registration
There is a $30 per student and $55 per family registration fee at the start of each Fall/Spring season.
There is a $20 per student and $35 per family registration fee for the Summer session
There is a $20 picture day deposit in your initial invoice. The $20 will be credited to your final picture order in the Spring.
The first tuition payment must be made before attending classes.
A student's space in a class is not reserved until registration and first tuition payment is received.
Tuition
Tuition for the Fall/Spring season is due the 1st of every month (September-May).
Tuition for the Summer session is due in full upon enrollment prior to the start of the session.
A late tuition charge of $25.00 is applied for all tuition received after the 7th of the month.
Square invoices are sent via email on the 25th of the previous month, the 1st of each month, the 5th of each month and the 7th of each month as automated reminders for tuition due.
We accept the following payment methods: Cash, Check, Credit, Debit or Money Order.
Checks should be made out to: Prodigy Performing Arts Company. For all returned checks there is a $35.00 return check fee.
There is a 3% additional charge for ALL credit card transactions.
You must be current on all tuition to receive costumes for the Spring Concert, and to participate in classes, Dress Rehearsal and the Spring Concert performance.
If a student falls more than 1 month behind on tuition they will not be allowed to participate in class until their account is settled and/or updated.
An automatic tuition payment option is available to sign up for at any time. You may register for automatic payments online by selecting the “Card On File” Option on your Square Invoice.
Once registered, the total tuition amount must be paid as scheduled.
Refunds/Credits/Discounts
There are no refunds for any tuition, fee, costume payment, or performance fees after students register for classes. Credits are situational and only available to the discretion of the Director.
Refunds may be issued only if the studio must cancel a class due to low enrollment and another class is not an option for the student. Please see class enrollment for further detail.
Sibling Discounts are available to all students. We discount 10% off each additional siblings total tuition per month. This offer is valid only to siblings 18 years of age and younger who reside in the same household.
Paid in Full Discount of 5% off total tuition available for paying the entire seasons tuition up front.
Military Discount is a 10% discount on monthly tuition with a valid Military ID.
Referral Discount allows you to apply 5% discount on your monthly tuition per friend you refer to our studio!
Discount Restrictions: Family (military/sibling) discounts cannot be combined. Referral discounts can only be added to a maximum of 15% per student. Referral discounts do not apply until referred client has fully participated and current on 2 months tuition; once the discount is applied it is valid only through the current season and is revoked if the referred client drops the program before season end. Paid in full discount applies to tuition for the Fall/Spring session only, and is not applicable after February.
Promotional Students
If you purchase an online promotional deal (Groupon etc.) please note the following:
Online promotional deals are for FIRST TIME customers only. We will not honor vouchers for current students or a repeat promotion for the same student.
You may redeem only ONE type of promotional deal if we run multiple deals with various companies.
Promotional students are ineligible to participate in any studio performances. If you would like to be a part of the Spring Concert, you may register and pay necessary fees as a full time student to begin at the end of your promotional run.
There are no credits issued for unused vouchers.
Class sizes are limited; priority is given to FULL TIME students for spaces in classes.
The make-up class policy does NOT apply to promotional students.
We offer free trial classes in ANY class as long as the class is not at full capacity.
Class Dress Code
Students are expected to arrive in class ready to dance.
All dancers must follow the class dress code accordingly. Please make sure you carefully read the dress code prior to the start of class.
Any student improperly dressed for class will not be permitted to participate.
PPAC’s online store provides ALL necessary attire for classes.
Street shoes ie. ANY shoes worn outside is strictly prohibited on the dance floors. Hip Hop dancers must wear the designated dance shoes specified on the dress code or similar.
Class Enrollment
There is a class limit for each class depending on studio size. If a class is full, you may sign up on a waiting list in case an enrolled student drops out. After January, the waiting list will be voided.
The minimum for each class is 4 students. If by the start of October a class does not enroll more than 4 students, it will be cancelled and the current students of that class will be added to another class.
Students paying full tuition will get priority spacing over promotional students.
You must meet the age requirement for the class by November 1st of that year. Any student falling under the age requirement may only take a higher level class to the discretion of the instructors and Director.
Make-up Classes
All students are limited to 6 make-up classes for the full season if they are absent for their registered class. If there are any missed classes due to inclement weather, students may make up the class the following week. If this should happen, email notices will go out reminding everyone to attend a make-up class the following week.
Students may take ANY age appropriate class for a make up; it does not have to be the same dance style.
There are no make-up classes offered in April or May due to Concert preparation in each class.
Behavior
PPAC expects all dancers AND parents to demonstrate excellent behavior at all times.
Dancers must be respectful to instructors, assistants, parents, and fellow dancers. Rude behavior, inappropriate language, horseplay, bullying, and tantrums will NOT be tolerated. If any behavior issues arise, parents will be contacted immediately.
Parents must respect other parents, students, staff, and owners of the studio. We will not tolerate harassment, bullying, intimidation, threats, or inappropriate behavior at any time. If any issues arise, they must be dealt with appropriately through the correct channels.
No dancer should be talking in class unless the instructor permits them to. Any disruptions in class greatly affects everyone involved.
The Director has the right to suspend or dismiss any student or family from the studio. Such action is rare, however, may be dealt with for reasons including but not limited to: constant negative/disruptive behavior from parent or dancer; accumulating too many absences or tardies; violent behavior/language; and delinquency on tuition. Dismissal and/or suspension does not release you from financial liability for tuition.
Studio Etiquette
Parents must inform the studio management if they are running late to class. The instructor reserves the right to refuse the student entry to class if they are more than 10 minutes late. Please be on time.
If a student is not picked up more than 10 minutes following their last class, the studio reserves the right to charge a child care fee of $1 per additional minute.
Street shoes, food, and beverages are not permitted inside the studios.
Cell phones, other devices, toys, and any other goods from home are not permitted in the studios. For teens, cell phones must be on silent and put away in a dance bag outside the studio for the duration of class.
All parents with children under 7 must come inside the facility to pick up your dancer. For their safety, no student under 7 will be allowed to exit the building unattended by a parent.
PPAC is not responsible for any lost or stolen items. Anything left in the studio’s after class will be placed in the lost and found. Please keep track of all items. Make sure all dance shoes are labeled on the inside with the students name as shoes are most frequently lost or mixed up among dancers.
ANY PROPERTY DAMAGE INCURRED BY STUDENTS TOTALING OVER $100 IN REPAIRS WILL BE THE RESPONSIBILITY OF THE PARENT. Please help us reinforce respect and proper behavior to your children while in the dance studio. Running and horseplay is strictly prohibited.
Spring Concert
Spring Concert preparations begin at the start of the season in September. Please be prepared to follow through on all due dates and keep track of events.
Costume fees are included in your first registration/tuition invoice for all students. Costume fees are $85 per costume, and due on or before the end of the first semester. If your register for classes later in the season, please note full costume payment may be due upon registration. This does not include additional fees for accessories such as tights, dance shoes, undergarments, etc. For combination classes, the instructor will choose one of the dance styles they learn to perform for the show.
Tickets, business ads, and program well wishes go on sale in March. These items are first come first serve. Seating is limited for the Concert so it is important to plan to purchase tickets early.
Dress Rehearsals are extremely important for a successful show. Attendance to all rehearsals before the Concert is MANDATORY.
Correspondence
There will be countless notices, emails, newsletters, and general information being sent out via email. PPAC is a green, eco-friendly business and will use minimal paper for communications; Please make sure we have your correct email address so you are receiving all information.
If you are a Gmail user, our newsletters will show up in your Promotions tab as they come from Mailchimp. Please mark as important so you do not miss them! Other email users, please check Spam folders or Junk mail if you are not seeing our newsletters.
Don’t forget to Like Us on Social Media! We post quick updates on class cancellations, reminders, and upcoming events on our page often so make sure you are following us!
Please visit our other social media sites for news, photos, links, and other content.
Parents are responsible for keeping track of dates, events, and updates. Please refer to our studio calendar.
We do not follow ALL of WJCC, York, or New Kent County School closings. Please refer to our studio calendar for holidays and be on the lookout for closures on social media and our newsletters.
Online Store
Our online store is a convenient one stop shop for all your needs. You can purchase dance wear, tights, and shoes for class. Items will be delivered to the studio available for pick up. Studio Merch is also available year round!
Items cannot be returned once ordered. Exchanges only.
Ballet leotards will be required to be purchased from the online store unless other attire has been approved by the Director.
COVID-19 & Communicable Disease Safety Precautions
All students must have a COVID-19 waiver signed before participating in studio activities.
Our facility is now mask optional for faculty, patrons, and students.
The lobby area and dressing rooms have been reopened for full use as of July 1, 2021
Please arrive NO EARLIER than 10 minutes prior to class. If you are running earlier, students must wait in their vehicles with parents to avoid lobby crowding.
Food and beverages are not permitted inside the studios with the exception of water bottles to be placed in designated areas.
The studio is continuously sanitized as recommended by the CDC and WHO on a daily basis. Please report any messes or missing supplies to the front desk.
Class maximums have been restored to normal numbers; however, hygiene and spacial awareness will be implemented in the classroom.
Anyone exhibiting symptoms of the cold, flu, Covid-19, or any other communicable diseases should not come to the studio until symptoms subside. Any student or teacher that develop signs of these symptoms on the premises will be sent home immediately
The water fountain will not be permitted to use unless filling up a water bottle.
Absolutely no food or drink (other than water) is permitted in the studio.